You need the right number of people to provide great service, but not enough to eat into your margins. This tool for calculating labor costs was designed to help you track, analyze, and improve the efficiency of your workforce, without having to connect to complex software or do calculations by hand.
All you need is one chart, five minutes a day, and a few simple facts to know where your labor budget is heading and where you can save money.
How does this template help you
Instant visibility
The calculator shows your labor costs, sales, and labor percentage all in one line. The trends are obvious: too many hours on quiet days, not enough reinforcement during peaks, or days that never meet goals.
Automatic calculation
The labor percentage is automatically calculated based on your sales and labor costs. You will also see a monthly average that evolves with your results to stay on track, detect discrepancies and avoid overruns.
Integrated accountability
A “Notes” column allows you to write down the elements that influenced the schedule that day — absences, weather, events, to make better decisions in the future based on real context.
Automatic monthly summary
A second tab adds up your sales and labor for the month, with the average percentage. No additional calculations, no formulas to create, just a clear vision of your performance.
Zero learning curve
If you've already used Excel or Google Sheets, you can use this template. Everything is pre-formatted, colored, ready to use. You don't have to be an Excel expert.
How to use it (5 minute setup)
- Enter your daily sales and labor costs in the tab Daily Tracker
- Add context to the column Notes: weather, understaffing, special events, etc.
- The column % of workforce is updated automatically every day
- The tab Monthly Summary show your totals and average percentage without a calculator
- For best results, fill in the data at the end of each day or service
Why is Pivot better?
Excel or Google Sheets are a good starting point. But when your restaurant becomes more active, has multiple branches, or needs to better control its workforce, they show their limits. That's where the software Pivot intervenes.
Real-time data, not yesterday's numbers
With Pivot, your workforce percentage is visible live as sales come in and schedules adapt.
No more double typing
Pivot connects to your cash register, payroll, and schedule Sales and time data is automatically integrated, no need to enter, copy and paste, or switch tabs.
Smarter decisions thanks to forecasts
Pivot helps you anticipate. It takes into account weather, events, and sales history to recommend the right staff levels Before Let the week begin.
Automated compliance
Avoid violations with automatic alerts: overtime, missed breaks, predictive planning laws. No more uncertainties or colored warnings in an Excel cell.
Mobile access, team visibility
Managers and team leaders can track workforce performance from any device. No more sending updated sheets by email or wondering if you're looking at the right version.
Always ready for an audit
Change history, timestamp schedules, cloud backups, you're always ready, whether it's for an inspection or a tip dispute.
